Benefits of Using Software to Manage Your Restaurant’s Invoices and Inventory

Handling invoices can be an exhausting task for restaurant operators. But it’s also a critical part of managing the financial health of your business. Thankfully, you’re not all on your own here. There are great software solutions to help restaurant operators manage invoices, like Dashy Dash's Invoice Management tool, designed to streamline your financial processes and make it easy to keep track of your expenses.

Join Dashy Dash - Basic Membership is FREE

Below are several ways that using Dashy Dash's Invoice Management tool can help you efficiently manage your invoices and improve your financial processes:

Accuracy and Efficiency

Managing invoices and expenses manually can expose you to significant risks. Without software assistance, you're more prone to errors such as typos when entering totals into your accounting software, misplacing paper copies of invoices, or missing payment deadlines. Fortunately, software tools like Dashy Dash can eliminate these risks for your restaurant. You simply take pictures, scan, or take the digital copies of your invoices as you receive and send them to Dashy Dash. Utilizing AI and machine learning, price and other relevant information is extracted from each item on your invoices and is automatically classified. That means fewer errors and more time for you and your team to focus on serving your customers.

‍Time and Cost Savings 

Using software for tasks like expense tracking, expense categorization, and invoice filing allows you to reduce administrative costs. No more spending hours flipping through paper invoices to tally expenses or worrying about organizing and storing each invoice. Dashy Dash provides detailed invoice information at the line-item level, with automatic categorization that can be easily exported as a CSV. This enables quick access to invoice data in spreadsheet format for in-depth analysis or sending expense information to your bookkeeper.

Improved Organization and Accessibility

Dashy Dash's Invoice Management tool offers a centralized and organized filing system–like an icloud for your restaurant’s invoices! With this solution, you can effortlessly store, search, and retrieve invoices anytime, anywhere, from any device connected to the internet. Invoices can be searched based on vendor name, date, total amount, and even specific products. For instance, you can easily pull up a list of all invoices containing purchases of tomatoes, how cool is that? This kind of accessibility is a lifesaver when addressing issues with vendors, bookkeepers, or chefs.

Financial Insights

Accurate and up-to-date financial records are essential for making smart business decisions. Dashy Dash's Invoice Management tool gives you visibility into your restaurant’s financial health. You can quickly analyze metrics like total spending for a given week, spending breakdown (e.g., food vs. beverages), and the distributors with whom you spend the most money. Armed with this data, you can optimize your financial strategies, make accurate forecasts, and make informed decisions regarding what vendors to purchase from. 

Incorporating software solutions to organize your invoices is a smart move for any restaurant aiming to streamline its financial processes. The benefits of invoice management software are far-reaching, including enhanced accuracy, improved efficiency, time and cost savings, and the convenience of accessing organized and searchable invoices from anywhere and at any time. Dashy Dash's Invoice Management Tool offers all these advantages and more, enabling you to save time, money, and drive the success and growth of your business. Plus, it's completely free!

About Savor

Savor helps restaurants, restaurant groups, and chains of all types control supply costs with less work.

With Savor restaurants can manage invoices, track product price histories, and drill down into expense categories. We help restaurants...

  • Automatically catch rising prices before they spin out of control
  • Benchmark prices for supplies against those paid by similar restaurants and bars
  • Easily find alternative products and suppliers in their area
  • Capture credits by automatically auditing invoices for errors

Try it now

More From Savor

We're the fastest way for restaurants to uncover supply savings.

Savor helps restaurant businesses uncover new ways to save through operational insights, product price benchmarking, and more. If you're a founder, store operations, FP&A, or supply chain professional, we're for you.